LACEY HISTORICAL SOCIETY (LHS)
PO Box 3324 Lacey, Wash. 98509-3324
‘To be a voice for the early citizens of Lacey, and to be their stewards protecting the historical heritage they have given us’
BOARD OF TRUSTEES REGULAR MEETING
July 26, 2023 – 3:30pm
MINUTES
as adopted August 10, 2023
Present: Robert Southwick, Vice-President; Kendra Hensley, Treasurer; John Dziedzic, Secretary; and Trustees Peggy McHugo, Monte Pascual, John Turner, Paul Webb, Judy Wilson, and Margie Wyllie. Guest: Cynthia Jo Pratt.
President Halvorson was unable to attend due to illness.
Vice-President Southwick convened the meeting at 3:30 p.m. All present introduced themselves.
Agenda/Previous Minutes: The Agenda was modified to postpone discussion of the 2023 Budget and Lacey Historical Commission representative, as President Halvorson was not present. As modified, the Agenda was approved. The Minutes of the June 23, 2023 meeting, as presented, were also approved.
Oral History Project: Treasurer Hensley summarized a proposal (see attached) outlining how to establish and manage an oral history program during the upcoming year, with an emphasis on involving local high school and college students as interviewers.
M/S/P It was moved by Secretary Dziedzic and seconded by Trustee Webb to accept the proposal as the Society’s intended budget and operational priority, subject to: (a) developing policies and procedures relating to various operational issues (i.e. legal requirements, publicity, and oversight; (b) resolving budget issues and attaining technological capabilities; and (c) establishing effective coordination and communication with prospective partnering entities and other external organizations. The motion was adopted.
Other Projects or Program Ideas: Trustee McHugo reported on her progress on arranging for a display for the Society at the Lacey Timberland Library during August, which will include documents gathered from the Society’s storage unit and from the Lacey Museum, with cooperation of Museum Curator, Erin Quinn Valcho.
Treasurer’s Report: Treasurer Hensley reported no material change in the Society’s financial position, and also observed that the Society’s capital assets are invested in long-term certificates of deposit, which are intentionally routinely re-invested upon maturity, and not diverted to satisfy operating or other short-term expenses.
M/S/P Trustee Pascual moved, and Trustee Webb seconded a motion to authorize reimbursement to Secretary Dziedzic for the cost of renting space for the June 13 meeting, and for the expedited filing of an Annual Report to the Office of the Secretary of State. The motion was adopted.
Annual Meeting: The Board unanimously agreed to re-schedule the Society’s Annual Meeting of the Membership from September to October, and further directed that it should be set on a date and time conducive to permitting those who work during the day to attend.
NOTE: Arrangements were subsequently made with the Lacey Community Center staff to modify an existing four-hour reservation in September to Tuesday, October 24, 2023, with access to the back two-thirds of the facility, and the kitchen. The current reservation makes the room available at 6:00 p.m. for set up, with a ‘dessert & coffee’ style meeting to occur between 6:30 and 9:00 p.m.
Newsletter: Trustee Wyllie explained that a near-final version of the newsletter was now ready, and that in addition to mailing it to the entire contact list, the plan was to print sufficient copies to allow hand-delivery to select senior-oriented organizations and residential facilities. The Trustees discussed, and reached consensus to simplify the existing dues structure and publicize the change in the newsletter, but action on this question was tabled after it was pointed out that the by-laws control the dues structure, the amendment of which requires a vote of the membership.
M/S/P It was moved and seconded to authorize up to $1500 to print and distribute the newsletter. The motion was adopted.
Nominating Committee: Nominating Committee Chair Dziedzic reported that the committee has identified ten candidates who are willing to stand for election to the Board of Trustees at the Annual Meeting. Additional possible candidates are being contacted, with the expectation that a full slate of 12 candidates will be presented for acceptance at the next Board of Trustees meeting.
Next Meeting: The Board agreed to next meet on Thursday, August 10.
The meeting was adjourned at 4:45 p.m.
Submitted by: John Dziedzic, Temporary Secretary
Attachments:
- “Lacey Historical Society Oral History Project” (3-page project description)
- 10-item list of proposed items for prioritization
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John Dziedzic August 10, 2023