LACEY HISTORICAL SOCIETY (LHS)
PO Box 3324 Lacey, Wash. 98509-3324
‘To be a voice for the early citizens of Lacey, and to be their stewards
protecting the historical heritage they have given us’
BOARD OF TRUSTEES REGULAR MEETING
February 13, 2024 – 3:30pm
MINUTES
Present: Jon Halvorson, President, Cynthia Pratt, Vice President, Kendra Hensley, Treasurer, Tim McGuire, Co-Secretary, Denise Keegan, Co-Secretary, and Trustees Larry Ganders, Susan Hartman, Peggy McHugo, Monte Pascual, Robert Southwick, John Turner, and Margie Wyllie. Guests: Cheryl Malkmus.
President Halvorson convened the meeting at 3:30 p.m.
President Halvorson declared we had a quorum.
Agenda/Previous Minutes: M/S/P Co-Secretary Keegan moved and Trustee Wyllie seconded a motion to approve the agenda as presented. The motion was adopted. M/S/P Treasurer Hensley moved Trustee Pascual seconded to approve the Minutes of the January 16th, 2024 meeting were also approved. The motion was adopted with Vice President Pratt abstaining.
Treasurer’s Report: Treasurer Hensley distributed the most recently financial statements. Revenues year to date were $ 576.24, expenditures of $ 3,343.43 and capital expenditures of $ 0.00. Reserves cover the deficit. The 2024 Asset report was discussed and our investments mature in May and June 2024 and the Finance Committee will suggest recommendations based on the investment policy which will be discussed and approved at our next meeting. Dues were discussed as to using a fiscal or calendar year. The calendar year would require a By-law change. M/S/P Co-Secretary McGuire moved and Trustee McHugo seconded a motion to approve the Treasurer’s report as presented. The motion was adopted.
President’s Report: President Halvorson received and approved Trustee Susan Hartman’s resignation from the board effective at the end of this meeting. A huge thank you to Susan’s many years of her dedication and involvement for her efforts in the history of Lacey.
Financial Review policy was discussed in detail. M/S/P Vice President Pratt moved and Trustee Southwick seconded a motion to approve the Financial Review (audit) policy report with item # 4 verbiage to read “LHS request for reimbursement /expense voucher” as presented. The motion was adopted.
Trustee expectations- M/S/P Treasurer Hensley moved and Trustee Hartman seconded a motion to approve the “Trustee Expectations” as presented. The motion was adopted. A copy is available on our website.
The March 9th Cultural Celebration and Lacey Fun Fair scheduled for May 17-19 have no booths available for additional groups to participate so we discussed 2025 involvement.
Norway Day April 20th was discussed about advertising in their program to promote LHS. Treasurer Hensley pledged $ 50 for a half page ad. Norway Day brings in approximately 3,000 participants. She sent a copy of the $ 50.00 donation to the board that evening.
June 29th is the date set for our LHS picnic to be held at Weatherwood Community Beach Association. We are asked to bring an individual or individuals who may be interested in becoming a LHS member and/or board member. More detail as to times of the event plus volunteers for set up, cleanup, etc. to be discussed at our next board meeting.
There was much discussion as to how to market our selves, reaching out to youth, various groups, Panorama City, utilizing our web site, Facebook, other media sources. Each board members came up with great comments which will be discussed in future board meetings as our group becomes more focused. Treasurer Hensley and Co-Secretary Keegan indicated they would like to be a part of the marketing committee.
The “Investment Policy” will be discussed at our next meeting as we refine our financial stability as well as fundraising discussions. Many thoughts and ideas were presented, however, there was no action taken.
Dr. Ehlers Project- M/S/P Trustee Wyllie moved and Trustee Turner seconded a motion that an ad hoc committee be appointed and charged with designing, constructing, and placing a life-size statue of Dr. William A. Ehlers, at an appropriate location within the city of Lacey. The committee shall be authorized to raise funds, in the name of the Lacey Historical Society, for this purpose. All funds received as a result of the committee’s efforts shall be deposited in the care of the Treasurer of the Society, in an account, or accounts, maintained separate from all other assets of the Society. Distributions from said account(s) shall be made only upon a majority vote of the Board of Trustees. Huntamer Park was brought up as to the location, provided we obtain approval by the city of Lacey. The motion was adopted. Members of this ad hoc committee indicating interest are trustees Turner and Wyllie as well as Nancy (Cunningham) Miller and Paul Webb.
Our State Farm Insurance policy will be discussed in detail when John Dziedzic attends our next meeting.
Next Meeting: The next meeting is March 12th, 2024 at the Lacey Fire Department main station.
The meeting was adjourned at 5:01 p.m.
Submitted by: Tim McGuire, Co-Secretary